FORM 1: RE-AFFILIATION TAX INVOICE

Issued 01/11/2023

RE-AFFILIATION DUE 01/01/2024
DIRECT DEBIT

On or near 14 January 2024 your Club will be Direct Debited the annual affiliation fee using the banking details supplied to us previously. No receipts will be issued. Please advise us immediately in the section below of ANY change to your club's BSB or Bank Account Number. Due to bank charges for rejected debits due to incorrect details, a fee of $25.00 will be charged to affiliates for non-notification of changes to bank details.

Affiliation Fee from 01/01/2024 until 31/12/2024
Amount Payable $85.00

Note: Insurance information will be forwarded at a later date.

ONLY RETURN THE SECTION BELOW IF THERE HAVE BEEN CHANGES IN FINANCIAL DETAILS IN THE PAST 12 MONTHS

FORM 2. INSURANCE / RENEWAL APRIL 2024 – APRIL 2025

During February/March 2024 you will receive an Insurance Notice from the GCA for the premium due for your insurance cover for 2024/2025 (4.00pm 30th April 2024 to 4.00pm 30th April 2025).

In order that the correct Insurance premium amount is shown on your notice, GCA needs to receive your MAXIMUM MEMBERSHIP NUMBERS in the 12 months to the date you complete this form. This number should include all members you want covered by the GCA Insurance – Financial Members, Life Members, Social Members, Junior Members, Joint Members.

NOTE: Insurance premium invoices will be forwarded in March/April 2024, payment will be debited on or about 21st April 2024.

When you receive your Insurance Certificate, advise your Club Committee where it is filed and perhaps send the electronic copy to other Executive Committee members.

PLEASE COMPLETE THIS FORM TO ENSURE ACCURATE COST OF PREMIUM.

DUE DATE: RETURN THIS SECTION BY 19th FEBRUARY 2024. (It may be sent from now until then.)

*A large event is defined as one where more than 1000 non-members attend over the life of the event. Separate cover must be obtained for these events each year. The relevant application form can be found on the GCA web site or can be posted on request.

Press submit button below once complete.

Otherwise email completed form to:
insurance@gardenclubs.org.au

Or print and post to:
Director of Insurance,
The Garden Clubs of Australia Inc.
1 Addington Street, Burdell, Qld, 4818

FORM 3. GCA OUR GARDENS MAGAZINE SUBSCRIPTION FORM

For New & Existing Clubs

Our Gardens, the quarterly magazine of The Garden Clubs of Australia Inc (GCA) is issued in February, May, August and November and a complimentary copy is sent to every affiliated club. Compiled by members for members it features articles on plants, gardens, parks and the environment as well as club news, activities and diary dates.

If your Club has an existing Subscription and needs to adjust the number of copies required then this must be submitted by 30 November each year prior to the Direct Deposits being done in January of each year. If you’re a new club and decide to affiliate with GCA please complete the form below and return it so that relevant details for magazines to be sent to the Club and individual members can be recorded and activated.

authorizes Garden Clubs of Australia to direct debt the amount shown above in accordance with our Direct Debit Request Service Agreement.

If you have any privacy concerns, please refer to our privacy policy at www.gardenclubs.org.au

If you need assistance, or wish to discuss this, please call Rob Horton on 0419 218 688 or email

Press submit button below once complete or print and send to:

Subscriptions Officer Garden Clubs of Australia 44 Mid Dural Road MIDDLE DURAL NSW 2158

subscriptions@gardenclubs.org.au

FORM 4. AFFILIATED CLUBS POSTAL ADDRESS & REGISTRATION INFO

Please COMPLETE and email or post this form to the GCA Membership Secretary within ONE MONTH of your club’s Annual General Meeting.
(Please keep a copy for your own records.)

CLUB INFORMATION

Please provide current back-up contact information below.

FORM 5. REQUEST FOR REPLACEMENT OF INSURANCE CERTIFICATE OF CURRENCY

 Please Complete the following information 

 I certify that our Club’s CERTIFICATE OF CURRENCY IS LOST and request a replacement Certificate to cover the Club’s activities until April 30th, of the current Insured year. I have paid the fee of $20 as a direct/deposit payment as required: 

 To: GCA BANK ACCT 062000 00922899 

The reference I used in this transaction and recorded on the deposit was: 

Once this form has been submitted a replacement Certificate will actioned then be emailed to your Club Secretary after a replacement Certificate of Currency has been arranged.

Continued Insurance Cover from 30 April 1. You will be required to pay the normal fee for the Insurance Cover based on the number of members that your Affiliated Club has for the next Insurance period. Please complete a GCA Form 2 for the next Insurance period, (for example, 30 April 2021 to 30 April 2022) and send it to the GCA Insurance Officer via email or post. 2. Taking no action means your Club’s membership numbers have not changed and your Club therefore authorises a direct debit for the next Insurance period and the direct debit of the annual GCA Affiliation and Insurance fees.

FORM 6: INSURANCE INCIDENT REPORT FORM

 In the event of PERSONAL INJURY OR PROPERTY DAMAGE this form must be completed.

IMPORTANT :

A. DO NOT make any public statements or admit fault of any kind.
B. DO NOT offer to pay for any expenses incurred.

DETAILS OF INJURED PERSON & THE INCIDENT 

• Where possible photograph the place of accident as soon after the incident notating place and time on the rear of photo.
• All documentation of the incident must be kept in a safe place for 8 years (or whatever your state limitations are).

Once completed keep this form as your club’s record and send a copy to:

GCA Insurance
1 Addington Street,
BURDELL QLD 4818

Or send a scanned copy to insurance@gardenclubs.org.au

Mobile 0404 163 678

IF YOU ARE MAKING AN ACTUAL CLAIM YOU NEED TO COMPLETE A CLAIM FORM FROM THE APPROPRIATE INSURER

You must report any claims made against you and all developments made known to you to the insurer at once and forward any correspondence, unanswered, immediately upon receipt. Likewise any legal proceedings seeking damages such as Writ, Summons, and Statement of Claim should be forwarded to the insurer immediately they are received.

FORM 7. ANNUAL PHOTOGRAPHIC COMPETITION 2023 ENTRY FORM 

COMPETITION CATEGORIES

There are five categories (of photographs taken anywhere in the world):

1 Garden Scenes (anywhere around the world)
2 Garden Visitors (birds, bees, bugs, animals)
3 Floral Art arrangement or table flower display
4 Close-up of flowers, foliage or plants
5 Productive Gardens or Edible Plants (fruit, vegetables, herbs)

CONDITIONS OF ENTRY – Entries close 1 October 2023

• Entrant must be a member of an affiliated garden club OR a subscriber to Our Gardens magazine
• Limit of 4 (four) images per member or subscriber in total across any combination of the 5 (five) categories.
• All images are to be sent as digital files in jpeg format to email photocomp@gardenclubs.org.au. Digital file size to be a minimum 500KB. A signed Entry Form to accompany the digital files. Entries close 1st October 2023.
• Name, category number, photo title in the digital photo file name. eg Mary Smith-2-A bird feeding.
• First prize $150, second prize $100, third prize $50, highly commended receive prize packs to the value of $50 from our sponsors.

 ADULT SECTION IMAGES 

These are my entries for the 2023 Photographic Competition and I agree to them being published in the Our Gardens magazine and other GCA publications, featured on the GCA website, the GCA Facebook site and the Sponsors of the “Highly Commended” awards Social Media sites. The Judge’s decision is final.

FORM 8. OUR GARDENS MAGAZINE PERSONAL SUBSCRIPTION

Our Gardens is a quarterly magazine covering the fourseasons, Spring, Summer, Autumn and Winter.
The magazine is provided to clubs affiliated with Garden Clubs of Australian Inc. and also to personal subscribers.
To subscribe for yourself and/or a friend, complete the details below and click the submit button.

FORM 9. EXPENSE CLAIM

FORM 10. NOMINATION FORM GARDEN CLUBS OF AUSTRALIA INC MAJOR AWARDS

• Place a tick in the box for the Award Category for your Nominee/s.
• For Categories 1-7, the Nominee/s must be a financial member of a GCA Affiliated Club.
• For Category 8, the Nominee must be nominated by an Affiliated Club or a member of an Affiliated Club.
• A separate form is required for each Nominee/s or Affiliated Club.
• Please read ‘Guidelines for Major Awards’ for the Category Judging Criteria before writing submissions – available on GCA website.

THE PRESIDENT OF THE GARDEN CLUBS OF AUSTRALIA INC. AWARD
For Outstanding Contribution by an individual to Gardening and/or Horticulture.
Examples: Long term contribution through writing, teaching, broadcasting, exhibiting, judging, public speaking etc.

THE VICE PRESIDENT OF THE GARDEN CLUBS OF AUSTRALIA INC. AWARD For Outstanding Contribution by a couple to Gardening and/or Horticulture. Examples: Long term contribution through writing, teaching, broadcasting, exhibiting, judging, public speaking etc.

THE MARGARET DAVIS AWARD
For Outstanding service by an individual to the Garden Clubs of Australia Inc.
Examples: Assisting information days, conferences, past members of GCA Committee or Zone Coordinator.

THE ELEANOR McLEOD AWARD For Outstanding service by an Affiliated Club to their Local Community. Examples: Involvement in town landscaping, town parks, botanic or community gardens or shows.

THE DORIS KILLIAN AWARD
For Outstanding Service by an individual to their Local Community.
Examples: Individual involvement in town landscaping, town parks, botanic or community gardens or shows.

THE GWENDY HANSFORD AWARD For Outstanding Service by an individual or an Affiliated Club to the Environment Examples: Educating the public in the protection of residential and/or public environments, ecological gardening and land care.

THE JOAN O’BRIEN AWARD For Achieving excellence by an individual in Floral Art Examples: Promoting floral art, judging, training, demonstrating and producing award winning arrangements.

GARDEN CLUBS OF AUSTRALIA INC. – YOUNG GARDENER OF THE YEAR AWARD For Outstanding contribution to Gardening/Horticulture by a Young Gardener (Age limit 30 years or younger in year of nomination) Examples: Role model for young gardeners through involvement in gardening or horticulture.

• Proposers and Seconders must be office bearers of the nominating club.
• Permission is requested from all winners for their photos to be posted on the GCA website and published in ‘Our Gardens’ Magazine, the GCA Bulletin and the GCA Facebook page. Should this nominee be a winner, please tick this box if they agree to this request:
• Photos must be supplied at time of nomination and sent as separate attachments in JPEG form.
• Please attach up to 2 pages (A4) summary of the nominee’s accomplishments. (No additional pages will be considered).
• Please print clearly – preferably typed for ease of reading by Admin and Judges.
• Phone: Maureen Lucas - 03 9790 5659
• For further information go to GCA website: www.gardenclubs.org.au/awards
• Nominations Close: 31 May each year

• Nominee must be a financial member of the nominating Club. • One (1) Nomination per calendar year per Affiliated Club. • Nominations must not be completed by nominees or their family members. • Proposers and Seconders must be office bearers of the nominating club. • Current members of GCA Committee are ineligible for Medallions. The following criteria may assist in writing the nomination. (Information may be listed in point form) The nominee may: • Have shown their service in years and/or activities by e.g., arranging tours, arranging social activities, serving on the committee, awards received, e.g., life membership of club etc. • Have been an all-round helper with club activities, e.g., inspiring fellow members as a gardener, assisting with activities such as being in charge of trading table etc. • Have promoted their club in the community; writing club newsletter or mentoring members. • Have shown friendship, goodwill and sharing of knowledge towards members and community. • Be an overall contributor to the club, community and/or GCA.

Cost: $55.00 Medallion, inc postage and handling. Optional badge $10 extra. Recipient’s name to be engraved at Club’s expense. Timing: Please allow two months for processing the nomination, except on the rare occasion when the nominee may be ill or some such and the medal is required urgently. Payment: Direct Transfer: Garden Clubs of Australia, BSB: 062 000, Acc no: 00922899. Club name in description. Phone: 03 9790 5659 Information: www.gardenclubs.org.au/awards

The Rules for Submission of Australian Garden Photos:

1. THERE IS NO ENTRY FEE.
2. ALL SUBMISSIONS MUST BE FROM MEMBERS OF AN AFFILIATED CLUB OR GROUP or a REGISTERED OUR GARDENS MAGAZINE SUBSCRIBER.
3. Only digital images can be submitted in JPEG or RAW format at a minimum 2MB file size for consideration for main Calendar month images. Minimum 500Kb file size images can be sent if you are sending them as ‘fillers’.
4. Images must be in landscape format to fit the Calendar layout.
5. Maximum upload limit is 40mb.
6. Digital images can be uploaded via the upload box below
7. Each submission must include:
- the name of the affiliated Garden Club or Group, and State. Or signify you are a Magazine subscriber.
- the name of the photographer.
- the name of the Garden and State if the image is intended for consideration for the Main Calendar Pages. For ‘fillers’ you submit you do not have to name the gardens or flowers.
8. There is no time limit on when each photograph was taken.

Each photo selected for the Main Calendar Pages will attract a non-exclusive copyright fee of $100 paid to the photographer, by Bartel Calendars – refer to the GCA website for copyright details.

There is no payment to photographers for images used as small ‘fillers’, but the photographers Name, and State, is printed on the photo. Images are destroyed after the completion of the Calendar year to protect the copyright of the photographers.

Enter for your chance to participate in the $1,300 total prize money donated by Bartel Calendars!!

Each submission must include the name of the affiliated Garden Club or Group, and State or signify you are a Magazine subscriber, the name of the photographer and the name of the Garden and State if the image is intended for consideration for the Main Calendar Pages.

Notification is advised for cancellation of the above association at a General Meeting of the members of the association duly convened and held at:

A special resolution resolving the cancellation of the association was passed by the members.

Distribution of Assets:

The association has complied with all the requirements of the association’s rules in relation to the passing of the
special resolution:
To proceed with cancellation and to distribute the surplus assets of the association.
The association: (Please check with the Justice Department in your State for Guidelines re Closure)
▪ has no outstanding debts or liabilities
▪ is not a party to any legal proceedings
▪ has disposed of remaining assets in accordance with the rules of the association
▪ has closed all relevant bank accounts

Declaration: To be signed by two (2) of the Executive Committee

Authorise The Garden Clubs of Australia Incorporated, User Id 069621 to arrange for funds to be debited from our account at the financial Institution identified below and as prescribed below through the Bulk Electronic Clearing System. This authorisation is to remain in force in accordance with the terms described in the attached Direct Debit Request Service Agreement. We request that you debit our account in accordance with our Agreement.

To be completed by account signatories.

Details of the Account to be debited

Direct Debit payments are for Annual Affiliation Fees, Annual Magazine Subscriptions and Insurance Premiums. Direct debit dates and dollar values will be advised in writing at least 30 days before the due date.

The club acknowledges receiving and reading the Direct Debit Request Service Agreement and agrees to its terms.
The Direct Debit arrangements continue until ended as set out in the Service Agreement.

Authorised by Club Signatories

Enquiries: Phone the treasurer on 02 4260 8364 or 0408 415 748

Application Details

Details of the Zone you are interested in applying for

Supporting Information

Thank you for expressing your interest in becoming a Zone Coordinator for GCA. Your participation is of great value. There are approx. 780 affiliated clubs across Australia in all States and Territories.

Application Details

Details of the Zone you are interested in applying for

Supporting Information

Thank you for expressing your interest in becoming a Zone Coordinator for GCA. Your participation is of great value. There are approx. 780 affiliated clubs across Australia in all States and Territories.