Insurance Forms & Information for Affiliated Clubs2018-12-10T01:49:27+00:00

Please Note

All documents are in PDF format and can be read on screen, downloaded or printed.
To access the file, click on the link, then read, save or print it as required.
All documents are the property of the GCA. They are listed under the relevant Menu pages.
A quick list that maybe helpful:

Our Insurance Frequently Asked Questions

Just scroll down to a comprehensive list of Insurance questions that provide immediate answers.
Details of our very helpful Insurance Officer David Gemmell and important Insurance documents are further down this page.

The Future of Your Club

What are you doing to assure the Future of your club? Let us help.
Click HERE to EMAIL our Education Officer for more information & advice.

New Membership

Join Us Today!
Complete the registration FORM 4 POSTAL ADDRESS & REGISTRATION INFORMATION

For Affiliated Member Secretaries

FORM 1 RE-AFFILIATION TAX INVOICE Now Due for 2019
FORM 2 2018 Insurance Renewal December Now Due 2019
FORM 3 OUR GARDENS Order The Quarterly Magazine for your Club
OUR GARDENS Order Your Personal Copy or a Friend Great Christmas Present for a special person in the club or friend,

The Garden Clubs of Australia Inc Privacy Policy

  1. Read our GCA Privacy Statement? Click here to view the GCA Privacy Policy 2018 .
  2. For more information & advice concerning the GCA Privacy Statement, click HERE to EMAIL our Privacy Officer.

Incorporating Your Club

Click on this link for the various State laws of INCORPORATING YOUR CLUB OR ASSOCIATION.

The Commonwealth Privacy Act

These days we all need to be aware of the Commonwealth Privacy Act.
Click on this link to go to the relevant website.

Insurance

Anything you wish to enquire about Insurance, please contact our Insurance Officer by clicking on this link.

Insurance Information

When you enter any contract you must make sure you understand the terms and conditions. Many contracts will contain an insurance section and or indemnity conditions. Never sign a contract that either imposes additional liability on your Garden Club or limits liability upon others. You will breach the Garden Clubs policy terms and conditions. Always seek professional legal advice before entering into any contract.
No. Group Personal Accident & Public / Products Liability are the only Insurance policies.
You will need to complete an Event Form and forward to Trident Broking. There may be an extra premium charged for these events. Please note, when estimating your number of attendees do not include the members attending from the hosting club.
Due to the amount of attendee’s, the risk of an incident occurring becomes greater, the more people, the higher the risk.
The Public/Products Liability policy will cover the liability associated with the display. Be mindful that Shopping Centres may ask to have a contract signed to allow the use of their premises. Refer to question 1.
Provided it is a GCA &/or an Affiliated Club Show, the Public/Products Liability policy will cover the liability associated with the exhibition.
No, GCA’s policies have a common annual due date which is 30th April each year.
No. Each year you are asked to declare you member numbers in December. Once declared, the premium is based on that declaration for the year even though your membership may increase or decrease during the year.
The activities of the GCA have been described to the Insurer as: To extend knowledge throughout the community of gardening, horticulture and its uses, and garden design; To promote and encourage various aspects of community based horticulture activities; To educate the public in the protection and conservation of our natural resources; To contribute to, encourage and participate in activities assisting Botanic Gardens and other like-minded horticultural institutions; To develop and co-ordinate the education of affiliated members of GCA and like minded organisations; To co-operate with other agencies to further the interests of horticulture and conservation; To promote and encourage areas of floral art; To encourage assistance to charities; To be non-political and non-sectarian in all undertakings.
The activities of the GCA have been described to the Insurer as: To extend knowledge throughout the community of gardening, horticulture and its uses, and garden design; To promote and encourage various aspects of community based horticulture activities; To educate the public in the protection and conservation of our natural resources; To contribute to, encourage and participate in activities assisting Botanic Gardens and other like-minded horticultural institutions; To develop and co-ordinate the education of affiliated members of GCA and like minded organisations; To co-operate with other agencies to further the interests of horticulture and conservation; To promote and encourage areas of floral art; To encourage assistance to charities; To be non-political and non-sectarian in all undertakings.
It provides legal liability coverage associated with the sale of goods.
No. This is a group policy and coverage cannot be altered for one individual club.
Yes. Public / Product Liability has a $500 excess for each and every claim or series of claims arising from the one occurrence. The Personal Accident policy has a $50 excess for all medical expenses claims.
They are not covered by the Group Personal Accident policy as this is for members only. However should a guest be injured as a result of an accident at a GCA function, and which is due to the Garden Club’s negligence, then the club would seek protection from the Public/Products Liability policy from this action.
Yes the Group Personal Accident has an age limit of 100 years. Refer to the policy schedule for limitations and restrictions on cover.
No. In terms of the definition of The Insured on the GCA insurance policies, all Clubs wishing to be insured should be DIRECTLY affiliated to the GCA and not form part of a group that does not exercise active management or control, as provided for under the Corporations Law, over them.

Important Insurance documents for your Club to download

Trident Summary of Covers v5

Incident Report Form

2018 Insurance Event Proposal

2018 Form 2 Insurance Renewal September (Insurance Renewal)

Do you have any questions concerning Insurance Cover?
Send an email to our: Insurance Officer or telephone David on (02) 6554 2269
Please Note:
The Insurance Renewal for 2019-2020 will be forwarded to you early next year.

Services & Affiliation

Membership (Affiliation) to The Garden Clubs of Australia Inc is available to any garden club or gardening oriented organisation. There are many benefits for affiliated clubs including a listing on the “Find a Club” pages on this site, and the right to advertise your event on the “Diary Dates” page.

The Garden Clubs of Australia Inc (GCA) is an umbrella organisation established to provide encouragement and support for the many autonomous local garden clubs functioning throughout Australia. A significant part of that support is the provision of affordable insurance at a national level which otherwise local clubs would find prohibitive.

Over 700 clubs are affiliated with the GCA and many community gardens are included. The majority of affiliates are Garden Clubs formed by people with a love of gardening, principally their own gardens, to share and further their experience. In recent years, community gardens have also joined in numbers, because of the insurance available.

The GCA provides help and assistance in setting up and the running of a club if required, as well as education, including a CD which is available to affiliates for $5 including postage. For further information and enquiries email the GCA Secretary. For enquiries on affiliation email the GCA Membership Secretary or telephone Deidre on 0407 268 163.

More on Insurance

Our Insurance Officer can be contacted for further details, email David Gemmell or telephone David on 02 9554 2269.
A very competitive and favourable insurance policy under The Garden Clubs of Australia Inc Master Insurance Scheme is available to affiliated clubs.
The insurance Scheme offers Public Liability, Product Liability and Accident Insurance for its members, and is legal and effective across all Australian States and Territories.
Two amendments to forms have been made as follows:
1. Trident Event Proposal Form 2018 Click Here.
2. Frequently Asked Questions with drop down answers are set out for you above.
3. An amendment to our Incident Report Form can also be downloaded here.

Our Gardens is the quarterly magazine of the Garden Clubs of Australia Inc and each issue features articles by well-known garden writers and regular contributors on plant cultivation, garden history, flower arranging, book reviews and horticultural events. The magazine is available to members of affiliated clubs through their own club secretary but is also available by direct subscription. Enquiries are welcome from potential advertisers of products of interest to gardeners or flower arrangers etc.

The website provides information about Garden Clubs of Australia including a list of all affiliated member clubs. Seasonal Tips are provided on a regular basis, and the “Diary Dates” page details coming events. The “Links” page lists interesting sites to visit, and the “Sales” page provides a list of items that may be purchased through the GCA. The website is updated at least weekly by the GCA webmaster. If you want something on your club highlighted send in a few images and/or a tale or two about what your club’s up to these days. It is a great chance to see what others are doing in our gardening world.
Apologies to those who are having difficulties with the Insurance contacts. Our Insurance Officer is David Gemmell and he can be emailed by clicking here or telephoning 02 6554 2269

Shire Councils, Clubs and other organisations that hold garden or flower competitions may obtain information from the GCA judges list including names of available judges, by contacting the Judges Registrar. There are over 50 judges and convenors from judging associations listed, giving competition organisers a range of skills and qualifications to choose from. Affilated clubs can obtain their own complete list of Registered Judges.

Judges Courses are arranged periodically through the GCA to train potential garden judges from members of Affiliated clubs.

Every two years (in the odd years) the GCA holds a Convention at a different location in Australia. The Convention runs for about 5 days and includes the GCA AGM for that year. The Convention provides an opportunity for members of affiliated clubs and their friends and families to enjoy socialising and visiting many interesting attractions at the location. Affiliated clubs can tender to organise a Convention and will receive complete support from the GCA. For details and enquiries contact the GCA Secretary.