Forms & Information for Affiliated Clubs2018-09-24T06:23:20+00:00

PLEASE NOTE:

All documents are in PDF format and can be read on screen, downloaded or printed.
To access the file, click on the link, then read, save or print it as required.
All documents are the property of the GCA.

The Committee of the GCA is made up from members of Affiliates and are all volunteers.

ATTENTION ALL AFFILIATES!

• These days we all need to be aware of the Commonwealth Privacy Act and the various State laws of Incorporation and also the GCA’s Privacy Policy Statement. For GCA Privacy Act enquiries Click Here.

• What are you doing to assure the future of your club? Click Here for more information & advice.

Insurance Information

When you enter any contract you must make sure you understand the terms and conditions. Many contracts will contain an insurance section and or indemnity conditions. Never sign a contract that either imposes additional liability on your Garden Club or limits liability upon others. You will breach the Garden Clubs policy terms and conditions. Always seek professional legal advice before entering into any contract.
No. Group Personal Accident & Public / Products Liability are the only Insurance policies.
You will need to complete an Event Form and forward to Trident Broking. There may be an extra premium charged for these events. Please note, when estimating your number of attendees do not include the members attending from the hosting club.
Due to the amount of attendee’s, the risk of an incident occurring becomes greater, the more people, the higher the risk.
The Public/Products Liability policy will cover the liability associated with the display. Be mindful that Shopping Centres may ask to have a contract signed to allow the use of their premises. Refer to question 1.
Provided it is a GCA &/or an Affiliated Club Show, the Public/Products Liability policy will cover the liability associated with the exhibition.
No, GCA’s policies have a common annual due date which is 30th April each year.
No. Each year you are asked to declare you member numbers in December. Once declared, the premium is based on that declaration for the year even though your membership may increase or decrease during the year.
The activities of the GCA have been described to the Insurer as: To extend knowledge throughout the community of gardening, horticulture and its uses, and garden design; To promote and encourage various aspects of community based horticulture activities; To educate the public in the protection and conservation of our natural resources; To contribute to, encourage and participate in activities assisting Botanic Gardens and other like-minded horticultural institutions; To develop and co-ordinate the education of affiliated members of GCA and like minded organisations; To co-operate with other agencies to further the interests of horticulture and conservation; To promote and encourage areas of floral art; To encourage assistance to charities; To be non-political and non-sectarian in all undertakings.
The activities of the GCA have been described to the Insurer as: To extend knowledge throughout the community of gardening, horticulture and its uses, and garden design; To promote and encourage various aspects of community based horticulture activities; To educate the public in the protection and conservation of our natural resources; To contribute to, encourage and participate in activities assisting Botanic Gardens and other like-minded horticultural institutions; To develop and co-ordinate the education of affiliated members of GCA and like minded organisations; To co-operate with other agencies to further the interests of horticulture and conservation; To promote and encourage areas of floral art; To encourage assistance to charities; To be non-political and non-sectarian in all undertakings.
It provides legal liability coverage associated with the sale of goods.
No. This is a group policy and coverage cannot be altered for one individual club.
Yes. Public / Product Liability has a $500 excess for each and every claim or series of claims arising from the one occurrence. The Personal Accident policy has a $50 excess for all medical expenses claims.
They are not covered by the Group Personal Accident policy as this is for members only. However should a guest be injured as a result of an accident at a GCA function, and which is due to the Garden Club’s negligence, then the club would seek protection from the Public/Products Liability policy from this action.
Yes the Group Personal Accident has an age limit of 100 years. Refer to the policy schedule for limitations and restrictions on cover.
No. In terms of the definition of The Insured on the GCA insurance policies, all Clubs wishing to be insured should be DIRECTLY affiliated to the GCA and not form part of a group that does not exercise active management or control, as provided for under the Corporations Law, over them.

Important links to download

Insurance Summary of Covers
• Incident Report Form
• Event Proposal
• Form 2 Insurance 2017_2018 (Insurance Renewal)
• The Insurance Renewal for 2017-2018 will be forwarded to you early next year.

Do you have any questions concerning Insurance Cover?
Send an email to our: Insurance Officer or telephone (07) 3285 6862

Services & Affiliation

Membership (Affiliation) to The Garden Clubs of Australia Inc is available to any garden club or gardening oriented organisation. There are many benefits for affiliated clubs including a listing on the “Find a Club” pages on this site, and the right to advertise your event on the “Diary Dates” page.

The Garden Clubs of Australia Inc (GCA) is an umbrella organisation established to provide encouragement and support for the many autonomous local garden clubs functioning throughout Australia. A significant part of that support is the provision of affordable insurance at a national level which otherwise local clubs would find prohibitive.

Over 700 clubs are affiliated with the GCA and many community gardens are included. The majority of affiliates are garden clubs formed by people with a love of gardening, principally their own gardens, to share and further their experience. In recent years, community gardens have also joined in numbers, because of the insurance available.

The GCA provides help and assistance in setting up and the running of a club if required, as well as education, including a CD which is available to affiliates for $5 including postage. For further information and enquiries email the GCA Secretary. For enquiries on affiliation email the GCA Membership Secretary.

Need to recharge Insurance for 2017/18. Go to our Member’s Club Page and click on the Forms you need.

A very competitive and favourable insurance policy under The Garden Clubs of Australia Inc Master Insurance Scheme is available to affiliated clubs. The insurance Scheme offers Public Liability, Product Liability and Accident Insurance for its members, and is legal and effective across all Australian States and Territories. Two amendments to forms have been made as follows:
1. Trident Event Proposal Form Click here, and
2. Frequently Asked Questions Click here
An amendment to our Incident Report Form can also be downloaded here. Our Insurance Officer can be contacted for further details, email  Rowena Margetts or telephone Rowena on 07 3285 6862 .

Our Gardens is the quarterly magazine of the Garden Clubs of Australia Inc and each issue features articles by well-known garden writers and regular contributors on plant cultivation, garden history, flower arranging, book reviews and horticultural events. The magazine is available to members of affiliated clubs through their own club secretary but is also available by direct subscription. Enquiries are welcome from potential advertisers of products of interest to gardeners or flower arrangers etc.
The website provides information about Garden Clubs of Australia including a list of all affiliated member clubs. Seasonal Tips are provided on a regular basis, and the “Diary Dates” page details coming events. The “Links” page lists interesting sites to visit, and the “Sales” page provides a list of items that may be purchased through the GCA. The website is updated at least weekly by the GCA webmaster. If you want something on your club highlighted send in a few images and/or a tale or two about what your club’s up to these days. It is a great chance to see what others are doing in our gardening world.
Shire Councils, Clubs and other organisations that hold garden or flower competitions may obtain information from the GCA judges list including names of available judges, by contacting the Judges Registrar. There are over 50 judges and convenors from judging associations listed, giving competition organisers a range of skills and qualifications to choose from. Affilated clubs can obtain their own complete list of Registered Judges.

Judges Courses are arranged periodically through the GCA to train potential garden judges from members of Affiliated clubs.

Every two years (in the odd years) the GCA holds a Convention at a different location in Australia. The Convention runs for about 5 days and includes the GCA AGM for that year. The Convention provides an opportunity for members of affiliated clubs and their friends and families to enjoy socialising and visiting many interesting attractions at the location. Affiliated clubs can tender to organise a Convention and will receive complete support from the GCA. For details and enquiries contact the GCA Secretary.